The BIS Procurement, Contract and Inventory Management module — implemented in Batch 5 of the new Manakonline Platform — digitalizes BIS's internal procurement and supply chain operations.
BIS purchases laboratory equipment, chemicals, reference materials, office supplies, and services across 34 branch offices, 5 regional offices, and 10 laboratories. Managing this procurement with consistent process, cost controls, and audit trails requires a modern digital system.
Procurement requests raised digitally with approval workflows. Designated budget holders approve requisitions based on the value and category before orders are placed. Full audit trail from requisition to purchase order to receipt.
BIS is required to procure through GeM (Government e-Marketplace) for eligible categories. The procurement module integrates with GeM for compliant procurement of standard goods and services.
Laboratory chemicals, calibration standards, and testing equipment tracked in the inventory module. Automatic reorder alerts when inventory of consumables falls below minimum threshold. Equipment allocation across laboratories tracked centrally.
All BIS contracts (O&M services, outsourced inspection agencies, testing labs) tracked with: contract value, start and end dates, milestone payments, renewal alerts. Integration with Finance module for payment processing against contracts.
Better procurement and inventory management reduces: laboratory downtime from chemical stockouts, overpayment due to untracked contracts, and procurement process delays. This improves overall BIS operational efficiency — ultimately benefiting manufacturers and importers who depend on BIS's timely processing of applications and surveillance.